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Tutorial: TOPCAT, the Library Catalogue: Results

An essential tutorial for understanding how to find what's in our Library.

TOPCAT Results

Library Catalogue Results List

When you search the Library Catalogue, you get a list of results.  The list you get depends upon how and what you searched:

Browse Results

  • Your list is alphabetical: all titles, periodical titles, series titles, author names, or subject headings available in the Library.
  • You're taken to the spot on the master list where your term should be - you can browse the list from there using "next" and "previous".
  • Click on an author to get a list of all items by that author; a title to see all items with that title, etc.
  • Click on the title of an individual item to see the item details - the record.

Keyword Results

  • Your list contains ONLY items that match your search criteria.
  • Originally they're presented with the most recently added items first.  If there are fewer than 200 items, you can sort them using the options at the bottom of the screen (author, title, date, relevance, etc.).
  • Each title in the list links you to the item details (record).

Click on the "Records" above tab for information about the item detail display.

This is a screen capture of the results list for a Title Browse on "monster".

  • It shows all the titles that start with the word "monster". 
  • Move through the list using "Previous" and "Next" below the results.
  • The number to the right of each indicates how many items we have with that title.
  • Click on a title to see the item(s).

screen capture of catalogue results

This is a screen shot of the results list from a keyword search.

  • Click on the title of an item for the item details (full record).
    • For Online Resources (e.g. Internet, E-book) click on the "Electronic Resource" icon
      image of electronic resource icon
  • On the right side of the screen there are subject you can use to limit your results. They provide a subset of the results.

 

screen capture catalogue keyword search results

The Library Catalogue, like any database, is made up of records.

  • A Library Catalogue record is a description of an item in the library.
  • The Library Catalogue refers to a record as the item details.

Every item in the library has a record in the Library Catalogue that provides:

  • bibliographic details: title, authors, publisher, publication date
  • the call number
  • number of copies
  • location of each copy. 

Sometimes (depending on the item) there's even more information in a record, like subject headings, book cover images, descriptions and a link to the item.

Example of "Item Details" for a Book

Here is a screen capture of a record for a book in Bata Library.

  • The basic information appears on the opening screen: title, author, publisher, description. Click the "Catalogue Record" tab for more details, including subject headings.
  • The left side provides options for finding "more like this".
  • The "Item info" specifies that no copy is current available.
  • The "Holdings" provides the call number and the location - in this case a due date because the book has been signed out, but otherwise it would be Stacks for this item. 

We have one copy of this book and when it's in the regular stacks at Bata, it's the under the call number HT 421 .R377.

screen capture of catalogue item information

Detailed View in "Catalogue Record"

Here is a screen capture ot the view when you click on the "Catalogue Record" tab.

  • This title has a detailed description of the book, including the title and author of each chapter.
  • The subect headings applied to the book are shown at the bottom.

screen capture catalogue record

Item Details for an Online Resource

Here is a screen capture for the item details of an online resource in the Library Catalogue.

  • The location is "internet".
  • There's a link to the actual item.  In this case it links to the video on the National Film Board site.

screen shot of catalogue item information

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